Property management · Residential property management
Answer every rental inquiry with showing times, sort maintenance requests by urgency before a vendor is called, and start lease renewals early enough to avoid vacancies.
Where time leaks
Patterns we see in this industry. Your workflow will differ; discovery confirms which ones apply.
Listings draw dozens of inquiries each, and leasing agents answer the same questions about pets, deposits and move-in dates.
Maintenance requests arrive as vague texts like "sink broken", and managers call tenants back before they can send a vendor.
Lease renewals start too late, and units go vacant when tenants decide to leave at the last minute.
Move-out inspections and deposit itemization deadlines are set by state law and are easy to miss.
Named for compatibility only. No partnership or endorsement implied; we confirm API access for your plan during discovery.
Automation recipes
Trigger → steps → outcome. Each one is a scoped, fixed-price build.
Trigger Prospect messages about a listing
Outcome Leasing time goes to qualified prospects
Typical stack: ShowMojo or Tenant Turner, PMS listings
Trigger Tenant submits a request
Outcome Vendors sent faster, fewer callbacks
Typical stack: AppFolio or Buildium work orders, SMS
Trigger Lease ends in 90 days
Outcome Fewer surprise vacancies
Typical stack: PMS leases, e-signature
Trigger Tenant gives notice
Outcome Deposit dispositions on time
Typical stack: PMS, calendar
Interactive
Pick what starts it and what should happen next. Your workflow assembles live below. This is a planning tool; we confirm what your tools support during discovery.
Your workflow
Planning previewAdd at least one step on the left.
Tap "Start a missed call" and reply as the customer. Runs in your browser.
Incoming call…
Nobody can answer right now
Move the sliders to match your business.
Est. recovered / month
Est. per year
missed → re-engaged → won per month
Estimate = leads × missed % × re-engaged % × close % × deal value, using only the numbers you entered. Not a guarantee; excludes software and build costs.
Plan my text-back automationStep through "Inquiry pre-screen and showing" one stage at a time. Click any step.
ROI estimate
Preset for a small team. Change the numbers to match your business.
How we implement
We start with your maintenance rules and vendor list, then add leasing and renewals. Screening questions come straight from your written criteria.
Discovery call: We walk through your current process and tools (free, 30 minutes).
Workflow map & fixed quote: Written scope, software costs listed separately, compliance notes included.
Build in a test environment: Your accounts, test data first, then a supervised pilot.
Handover: Documentation, training and an optional support plan.
General information, not legal advice. Confirm requirements with your own counsel or compliance officer.
Want these automations running in your business?
Tell us your tools and the one task you'd remove first. We reply with a plan.
The broader playbook for the whole trade, including recipes that apply across specialties.
AI automation for Property management →FAQ
Short-term rental management
Answer guest questions around the clock, schedule turnover cleans the moment a booking lands, and route maintenance issues before they become bad reviews.
HOA management
Answer homeowner questions from your governing documents, move architectural requests through review, and get board packets out without late nights.
Free tools: ROI calculator · AI readiness assessment · Experience Lab
Next step
Two short steps. We reply by email, usually to set up a 30-minute discovery call.
What happens after you submit
We read it personally
A person reviews your note. No automated sales sequence.
We reply by email
Usually with 2–3 clarifying questions and times for a 30-minute call.
You get a written plan
Workflow map, fixed quote and listed software costs before any build. No obligation.
Prefer to talk? Call (214) 891-5650 or email info@fullstopsolutions.com.
Not ready to talk? Try the ROI calculator or readiness check. No email needed.
