Fitness studios & gyms · Pilates studios
Fill reformer classes, guide new clients from intro privates to group classes, and find substitute instructors fast.
Where time leaks
Patterns we see in this industry. Your workflow will differ; discovery confirms which ones apply.
Reformer classes have limited machines and fill fast.
New clients often need intro privates before group classes.
Instructor cancellations require quick substitutes.
Members drop after the intro period.
Named for compatibility only. No partnership or endorsement implied; we confirm API access for your plan during discovery.
Automation recipes
Trigger → steps → outcome. Each one is a scoped, fixed-price build.
Trigger New client buys an intro package
Outcome New clients move into the right reformer class
Typical stack: Mindbody, Momence or Arketa
Trigger A booked client cancels
Outcome Reformer classes stay full
Typical stack: Booking software, SMS
Trigger Instructor cancels a class
Outcome Classes covered, not cancelled
Typical stack: SMS, booking software
Trigger Member has not visited in 21 days
Outcome Fewer silent drop-offs
Typical stack: Booking history, email
Interactive
Pick what starts it and what should happen next. Your workflow assembles live below. This is a planning tool; we confirm what your tools support during discovery.
Your workflow
Planning previewAdd at least one step on the left.
Tap "Start a missed call" and reply as the customer. Runs in your browser.
Incoming call…
Nobody can answer right now
Move the sliders to match your business.
Est. recovered / month
Est. per year
missed → re-engaged → won per month
Estimate = leads × missed % × re-engaged % × close % × deal value, using only the numbers you entered. Not a guarantee; excludes software and build costs.
Plan my text-back automationStep through "Intro private to group path" one stage at a time. Click any step.
ROI estimate
Preset for a small team. Change the numbers to match your business.
How we implement
We start with your class types, instructor qualifications and intro offer, then connect waitlists and sub requests to your booking software.
Discovery call: We walk through your current process and tools (free, 30 minutes).
Workflow map & fixed quote: Written scope, software costs listed separately, compliance notes included.
Build in a test environment: Your accounts, test data first, then a supervised pilot.
Handover: Documentation, training and an optional support plan.
General information, not legal advice. Confirm requirements with your own counsel or compliance officer.
Want these automations running in your business?
Tell us your tools and the one task you'd remove first. We reply with a plan.
The broader playbook for the whole trade, including recipes that apply across specialties.
AI automation for Fitness studios & gyms →FAQ
Yoga studios
Turn new-student intro offers into memberships, keep class waitlists moving, and invite lapsed students back without spending evenings on emails.
Martial arts schools
Book trial classes for kids and adults, follow up with parents the same day, and track attendance toward belt testing so students stay motivated.
Free tools: ROI calculator · AI readiness assessment · Experience Lab
Next step
Two short steps. We reply by email, usually to set up a 30-minute discovery call.
What happens after you submit
We read it personally
A person reviews your note. No automated sales sequence.
We reply by email
Usually with 2–3 clarifying questions and times for a 30-minute call.
You get a written plan
Workflow map, fixed quote and listed software costs before any build. No obligation.
Prefer to talk? Call (214) 891-5650 or email info@fullstopsolutions.com.
Not ready to talk? Try the ROI calculator or readiness check. No email needed.
